![]() ![]() ![]() Place a sign on your door and in the office announcing the move at least 30 days in advance. You must properly notify patients and former patients about the move, and it is best to do so using multiple methods. Use Multiple Methods for Patient Notification Hospitals, laboratories and professional organizations will also need notification as well as vendors providing office and medical equipment and supplies, your attorney, banking, insurance rep, periodicals and the post office. Drug Enforcement Agency requires written notification before the move. Every physician will need a change of address submitted to licensing authorities the U.S. Make a list of all payers (Medicare, Medicaid, In Network Providers, etc.) and notify each well in advance to prevent any loss of timely payments.Īdd to your notification list providers of services such as your answering service, payroll service, billing service, medical waste disposal, and maintenance. You will need to make numerous notifications about your change of address. Place the orders at least two-three months in advance, if possible. Add to the list any signage needs, including for the front office door and exam rooms. Make a list of printable materials such as appointment cards, prescription pads and letterheads you need to order with your new address. Prepare Your Orders for Printable Materials The movers should also understand your need to minimize downtime to avoid loss of billable patient hours and be willing to work with you in completing the project on schedule. In addition to expertise in relocating medical and lab equipment, your movers should be experts at moving exam tables, office furniture, filing systems, workstations, and IT equipment. After the move, the technicians should be able to test and re-commission equipment, making it ready for use in the new location. They should have technicians with expertise in disassembling sensitive equipment as needed, packing it and safely moving without damage. The movers you hire should know and be able to meet state and federal guidelines for moving a medical facility and transporting medical equipment. Moving a medical practice requires specialized expertise and equipment. Next on your list will be finding the right professional movers. Partner with Professionals Experienced in Moving a Medical Practice Once you've selected your office space and date for moving, you are ready to begin the process. That can range from design improvements for safe operation of radiation-producing medical equipment to ADA compliance to limited landlord access (for leased office space) and more. You want someone who understands the unique requirements of a medical practice for meeting patient safety and regulatory compliance. Do you plan to lease or own? After deciding that, contact a commercial real estate agent/broker who specializes in medical office space. Find the Right Medical Office Spaceįirst on your list will be finding the new office space. Use it as a starting point for creating your own. ![]() ![]() You can find a general practice move checklist online. Even if you do not plan to move for another year or so, creating a checklist should be the first thing you do once you decide to relocate. If you are planning to move your medical clinic, create a checklist specific to your practice now and begin marking off each task as it is completed. Moving a medical practice requires special considerations in addition to the many tasks involved with any office move. ![]()
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